Data Privacy Policy

1. Introduction

Picea Ventures LTD (T/A “Tide Partners” and “Tide Talent”) (“we”, “our”, “us”) is committed to protecting and respecting your privacy. This Data Privacy Policy outlines how we collect, use, store, and protect personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Scope

This policy applies to all personal data processed by Picea Ventures LTD in relation to candidates, clients, employees, suppliers, and website users.

3. Data We Collect

We may collect and process the following types of personal data:

• Candidates: Name, contact details, CV, employment history, education, references, right-to-work documentation, salary expectations.
• Clients: Contact details, job descriptions, company details, payment details.
• Employees & Contractors: Name, address, date of birth, bank details, national insurance number, payroll information.
• Website Users: IP addresses, cookies, browsing behavior.

4. How We Collect Your Data

We collect data in the following ways:

• Directly from you (via application forms, emails, telephone calls, website contact forms).
• From third parties (such as referees, job boards, LinkedIn, credit reference agencies, and background check providers).
• Automatically through website tracking technologies.

5. Purpose of Data Processing

We process personal data for the following purposes:

• Recruitment and placement of candidates.
• Client relationship management and contract execution.
• Payroll and HR administration.
• Marketing and business development.
• Website analytics and user experience improvement.

6. Legal Basis for Processing

We process personal data based on:

• Consent (e.g., receiving marketing communications).
• Contractual obligations (e.g., employment contracts, client contracts).
• Legal compliance (e.g., right-to-work checks, tax obligations).
• Legitimate interests (e.g., improving our services, business operations).

7. Data Sharing & Transfers

We may share personal data with:

• Clients for recruitment purposes.
• Third-party service providers (payroll processors, IT support, background check agencies).
• Regulatory authorities, where required by law.

International transfers will only occur if adequate safeguards are in place.

8. Data Retention

We retain personal data only for as long as necessary:

• Candidates: Up to 2 years unless consent is given for longer retention.
• Clients & Suppliers: As long as necessary for business purposes.
• Employees: As required by employment laws (e.g., 6 years post-employment).

9. Data Security

We implement security measures such as encryption, access controls, and secure data storage to protect against unauthorized access, loss, or misuse of data.

10. Your Rights

You have the right to:

• Access your personal data.
• Request correction of inaccurate data.
• Request deletion of your data.
• Object to or restrict processing.
• Withdraw consent at any time.
• Lodge a complaint with the UK Information Commissioner’s Office (ICO).

11. Cookies & Website Tracking

Our website uses cookies to enhance user experience. You can manage cookie preferences through browser settings. For more details, see our Cookie Policy.

12. Contact Information

For any data privacy concerns or requests, contact us at:

13. Changes to This Policy

We may update this policy periodically. Any changes will be posted on our website with the revised effective date.

By using our services, you acknowledge that you have read and understood this Data Privacy Policy.